Service Systems Design - Copenhagen - Dublin
Fionn
O Lochlainn

Designer working at the intersection of service design, care ethics, and graphic communication. Interested in where design meets public institutions and what happens when it asks harder questions.

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Selected work 2024-2026
About

I'm a designer from Dublin, based in Copenhagen, currently studying MSc Service Systems Design.

I'm drawn to the places public systems fall short: the unforeseen circumstances, the people at the edges, the things that get designed around rather than for. Care, accessibility, and moral seriousness matter to me as much as the craft.

Currently

MSc Service Systems Design

Aalborg University Copenhagen

Collaborating with PitchDrop

This Same World, 2025-26

Seeking internship placement

Service design, public sector, Sep 2026

Service Systems Design· Group project· 2025

Redesigning Onboarding @ KBHFF

Making volunteer participation visible, flexible, and human for a member-run Copenhagen food cooperative.

ClientKobenhavns Fodevarefaellesskab
DeliverableOnboarding system redesign
MethodsResearch · Blueprint · Prototyping
DurationSep – Dec 2025
KBHFF produce collection day

KBHFF veg collection day - Osterbro pickup point

KBHFF is a member-run food cooperative with strong values and committed members, and an onboarding system that was quietly failing younger people.

Volunteering was understood almost entirely as fixed pick-up shift work. Other ways of contributing were invisible. For younger people balancing study, work, and unpredictable schedules, this created a wall, not from lack of motivation, but lack of visible, flexible pathways.

The project explored how onboarding could be redesigned to make skills-based contribution more accessible, without destroying the informal, human ethos that made KBHFF worth joining.

System overview FIG. 01 — KBHFF / ONBOARDING SERVICE MAP A VISUALISATION OF HOW NEW MEMBERS MEET THE ORGANISATION 2026 · V.04 The diagram traces the path of a new member through a redesigned onboarding service. The central hub coordinates their interests, skills and availability against the needs of five work groups — supported by a thin digital infrastructure and a single coordinating role. Dashed territories group related clusters; annotations describe what flows along each line. § 01 — The member § 02 — Coordination & the service § 03 — Work groups § 04 — Digital infrastructure Interests Interests Skills Skills Availability Availability Preferences Preferences Motivations Motivations brings interests, skills & availability brings interests, skills & availability onboarding · feedback · communication onboarding · feedback · communication coordination & support coordination & support structured matching structured matching routing to relevant group routing to relevant group volunteer opportunities volunteer opportunities skills alignment skills alignment capacity building capacity building Finance & Finance & Purchasing Purchasing Steering Board Steering Board & Coordination & Coordination IT & Data IT & Data Systems Systems Communications Communications & Events & Events Veg Collection Veg Collection Google Sheets Google Sheets Website Website Internal tools Internal tools Email Email data storage · communication channels data storage · communication channels project updates · community engagement project updates · community engagement NEW MEMBER ONBOARDING SERVICE Onboarding Coordinator Pick-up Lead Work Group Lead KBHFF · ONBOARDING SERVICE · SERVICE BLUEPRINT SOURCES — INTERNAL INTERVIEWS · COORDINATOR WORKSHOPS · EXISTING INFRASTRUCTURE AUDIT · KBHFF STEERING BOARD · 2026.04

KBHFF Onboarding Service, system map, v.04 2026

Process - Double Diamond
Discover

Understanding the system from the inside

Desk research, field observation, a survey, an Instagram takeover, and in-depth interviews with current members and young people who had considered joining but did not. A motivational workshop surfaced what drew people to the cooperative, and where the experience broke down.

Define

From insight to design challenge

Stakeholder mapping, metaphor workshops, and lotus blossom ideation. Core insight: the problem was not lack of motivation, it was lack of visibility. Members could not see how to contribute beyond scheduled shifts.

Develop

Three rounds of prototype testing

From early sketches through three prototype iterations, testing clarity, structure, and tone at each stage. Each round sharpened the onboarding survey, role structure, and communication flows between new members and coordinators.

Deliver

A coordinating service, not a prescriptive pathway

A redesigned onboarding survey, three new lightweight coordination roles - Onboarding Coordinator, Pick-up Lead, Workgroup Lead, and a matching system built on tools KBHFF already uses. Structure without rigidity.

Prototype screens KBHFF prototype screens

Three rounds of testing, from early sketches to refined flow

Outcomes
1

A coordinating infrastructure, not a rigid system

The solution reframes onboarding as a routing service, matching people to what fits their skills and availability. The cooperative's informal ethos is preserved, not replaced.

2

Three new lightweight coordination roles

The Onboarding Coordinator, Pick-up Lead, and Workgroup Lead guide new members from digital signup into real community participation without adding overhead.

3

Validated direction, ready for real-world testing

Three prototype iterations refined the survey, matching logic, and communication flows. The clear next step is testing with actual KBHFF members in a live operational context.

My contribution
Research

Led qualitative interviews with members of cooperatives, community gardens, and volunteering organisations across Copenhagen. Responsible for synthesising findings into actionable insights and identifying the core tension between motivation and structural visibility.

System Design

Designed the coordination layer at the heart of the solution, the three new roles and their communication flows. Contributed to the service blueprint and the logic of the onboarding survey, translating research findings into a system that could actually be built.

Facilitation

Facilitated team workshops including the motivational workshop and metaphor sessions. Contributed to stakeholder mapping and the iterative prototype testing process, bridging the research and design phases and ensuring the project stayed grounded in the cooperative's actual values and constraints.

Reflection

What I'd do differently. Prototype testing was limited to design students, people who navigate complex systems intuitively. Testing with actual KBHFF members and coordinators would have revealed friction we could not see from inside a university context.

I'd also push harder on the governance question: who owns these new roles long-term, and how does the cooperative sustain the coordination layer without it becoming a burden? The design works structurally but sustainability depends on organisational buy-in we did not fully test.

Speculative Design· Care Ethics· Futures Research· 2026, ongoing

VÅRD

One intervention in a ten-year backcasting project - using feminist design and care ethics to move IKEA Vesterbro from data extraction toward genuine community membership by 2036.

Ongoing project : prototype in active development. This page documents the project as it currently stands.
ContextIKEA Vesterbro, Copenhagen
FrameworkArnstein · Tronto · Care Ethics
HorizonBackcasting to 2036
StatusProof of concept, ongoing
IKEA Vesterbro exterior render

IKEA Vesterbro, architectural render showing the urban format store and community gardens

IKEA Family is not a loyalty programme. It is a data extraction system dressed in the language of community and care. VARD is one step in a long project to make that visible - and then to change it.

IKEA opened its Vesterbro store in Copenhagen as part of a new urban retail strategy: smaller, city-centre, closer to where people actually live. The move is framed as a shift toward community. But the underlying data logic of IKEA Family remains unchanged: members exchange personal data for discounts, without meaningful understanding of what they are giving up or why.

This project starts from a simple provocation: what would it look like if IKEA Vesterbro genuinely committed to the community it claims to serve? Getting there requires a series of design interventions that progressively shift the balance of power. VARD is the first of them.

Project overview, backcasting from 2036
VARD backcasting diagram Timeline 2025 to 2036 against Arnstein ladder. Yellow on black. VARD at therapy and informing. Citizen power Tokenism Non- participation 2025 2036 IKEA Family today, manipulation VARD Therapy - Informing Intervention Consultation Intervention Partnership Vesterbro steering Citizen control, 2036 After Arnstein, Ladder of Citizen Participation (1969)

VARD sits at rungs 2-3 on Arnstein's ladder, the first intervention in a backcasting sequence from manipulation to citizen control by 2036.

The 2036 horizon

Through a futures workshop and research into IKEA Vesterbro's urban positioning, the project developed a speculative end state for 2036: a community steering model in which IKEA acts not as a retailer extracting value from Vesterbro, but as a resource accountable to the neighbourhood it occupies. Members hold genuine decision-making power over how the store operates, what it stocks, and how community spaces are used.

IKEA Vesterbro's urban format, city-centre, smaller-scale, positioned as community-facing, creates a legible gap between its rhetoric and the reality of its data practices. That gap is the site of the project.

The ladder as framework

Sherry Arnstein's Ladder of Citizen Participation (1969) describes eight rungs from manipulation to citizen control. IKEA Family sits at rung 1. The loyalty programme presents data collection as mutual benefit, but the terms of exchange are set entirely by IKEA, and the appearance of value obscures a significant transfer of power.

Backcasting from the 2036 horizon means asking: what sequence of interventions could plausibly move this structure up the ladder, rung by rung? VARD is the answer to what rungs 2 and 3 look like.

The design response
Concept 01

Coercion made visible

IKEA Family presents data extraction as care. VÅRD is designed to name that gap directly, not as critique from outside, but as a tool that operates within the system and tells the truth about it.

Concept 02

Agency, not just clarity

Understanding without the ability to act is not care. VÅRD is designed so that every interaction leaves the member more capable of acting on their own behalf than when they arrived.

Concept 03

A step, not a solution

VÅRD does not resolve the contradiction between data extraction and community membership. Its job is to make the next rung imaginable, and the current position harder to sustain unchallenged.

VARD prototype demo, conversational AI data transparency interface, 2026

VÅRD - what it does and why

Therapy

Arnstein rung 2

Arnstein describes therapy as the rung where institutions acknowledge a problem exists but channel that acknowledgement back into managing member behaviour rather than changing their own. VÅRD breaks this pattern. It surfaces the actual logic of the system: what is collected, how it is used, and what the member's data is worth to IKEA.

Informing

Arnstein rung 3

VÅRD is designed around Joan Tronto's care ethics framework, attentiveness, responsibility, competence, and responsiveness, to provide information that is genuinely useful. A member can ask what IKEA knows about them and get honest answers rather than managed ones.

Care Ethics

Feminist design lens

Care ethics reframes the design problem entirely. Instead of asking how do we display data clearly, it asks what does it mean to genuinely care about this person's relationship to their own data. A care-centred system that cannot counsel a member to share less data is not actually care-centred.

My contribution
Prototype development

Led the iterative development of the VÅRD prototype across multiple rounds, from early conversational logic sketches through to the working AI interface. Each iteration tested a different aspect of how care ethics could be operationalised as actual interaction design rather than just framing.

Feminist design research

Conducted the theoretical research grounding the project in feminist design practice and care ethics, specifically Tronto's framework, more-than-human design, and participatory approaches. Responsible for translating this into a methodology the group could work with practically, not just cite academically.

Group dissemination

Developed materials and facilitated sessions to make care ethics, Arnstein's ladder, and feminist design legible across the group - building a shared vocabulary for the design decisions.

Reflection

The unresolved tension. A care-centred transparency tool that genuinely works might lead members to share less data, opt out of tracking, or reconsider membership entirely. A system that cannot say those things without being overridden by the commercial context is not operating at rung 3 - it is still at rung 1, just with better design.

The Vesterbro context sharpens this rather than softening it. IKEA's move into the city centre is itself a claim about community. That claim creates an obligation - a legible gap between rhetoric and practice, that the project is designed to make visible and then to close, step by step across a ten-year horizon.